Destination Wedding Services
"My client's wedding is exactly that! It is through their vision that the overall design and décor should be a reflection of. Whether the wedding is formal to casual or extravagant to simple, as long as my clients are smiling with pride with the final results, I too am happy! The best satisfaction is knowing that I am partially responsible for those smiles. And for this reason alone, my overall goal has been achieved - with great pride!" ~ Felicity
There is nothing like having a spectacular wedding in the Caribbean Island, Mexico, Panama or Costa Rica that is planned to perfection! Each couple and every destination wedding are so different. I approach each wedding as a combined effort with you, my couple.
As a certified Destination Wedding Planner & Designer, I understand that innovative and highly personal weddings should be unique, creative and immersed in the natural scenic beauty. While not overlooking a burst of cultural flare!
Celebrate your love and have the dream wedding based on your vision, style and personality among welcoming and panoramic views as I plan your big day. All that’s left is for you to say “I Do” and lock in timeless memories for life.
Should you need further information regarding the packages offered or would like to book a complimentary consultation, please do not hesitate to reach out to me!
Tier I Package
DESTINATION WEDDING GROUP TRAVEL PLANNING SERVICES ONLY
Tier I is a stand-alone package.
Services include, but are not limited to:
- Ongoing meetings through scheduled in-person meetings and/or video calls to stay connected, to update and keep on track
- Unlimited WhatsApp, email, text and telephone communication availability
- Consultation to select a destination, accommodations and venue based on client criteria
- Ensure the choice fits the client’s group size, travel budget and overall group logistics
- Provide guidance based on knowledge and local research on the laws, permits needed, and marriage license requirements for the specific destination
- Assist with the confirmation of available wedding date and time of the selected ceremony, cocktail hour and reception venue
- Negotiate industries group rates for air and accommodations
- Direct client introduction to on-site wedding coordinator for wedding planning needs and requirements
- Discuss the availability and benefits of wedding insurance policy coverage for destination weddings
- Guidance with wedding save the dates, invitations, personalized wedding website, guests lists and RSVP’s
- Arrange all travel plans for guests, including round-trip flights, accommodations, airport transfers, travel protection and payment plan options
- Personal travel planning service for each group member, including answering all questions about the country (cultures, customs, weather), airline, airport, accommodations, documentation requirements (passport, visa, entry/departure digital forms etc.)
- Assist with tours, excursions or other activities the group should require
- Reconfirm flights, accommodations, special requests, e-ticket acceptance etc. before departure
- Ongoing communication on behalf of the group with the resort/tour operator, provide rooming lists, individual guestroom requests, flight requests etc.
- Assist clients with honeymoon travel planning, if required
- Advocate for the wedding group before, during or after the destination wedding
This package is best suited for couples looking to work directly with the resort’s on-site wedding coordinator. And only require travel planning services for their wedding group.
Tier I FEES: There are no fees associated with this package.
Tier II Package
DESTINATION WEDDING GROUP TRAVEL PLANNING SERVICES and OFF-SITE WEDDING PLANNING SERVICES
Tier II includes all services in the Tier I package, plus:
Services include, but are not limited to:
- Oversee individualized budget management through preparation, allocation and breakdown of costs, including cost reduction recommendations and regular spend reconciliations
- Introduction and liaison between client and venue coordinator to ensure detailed clarity at all times
- Create venue space planning/floor layouts for décor requirements, seating charts, guest seating planning, DJ/Band, dance floor allocation etc.
- Create contingency plans for potential unexpected issues
- Source and negotiate with local suppliers and vendors
- Liaison between the client and all outsourced suppliers and vendors
- Consult, research and assist with welcome letters, gift/bags and favours
- Assist and coordinate wedding day appointments for bridal group spa services: Hairstyling, makeup, manicures, pedicures, etc. as needed
- Organize, coordinate wedding rehearsals, client’s special events for the group, including group tours, excursions, rehearsal dinner, welcome and farewell gatherings etc.
- Research, screen and recommend vendors to clients
- Negotiate and review all vendor contracts prior to the client’s final approval
- Management and supervision of all vendor deposit requirements and final balance due dates
- Maintain full communication will all vendors/venue throughout the wedding planning process
- Discuss, develop and execute colour theme, design and décor style of client’s wedding vision
- Assist with ceremony music/entertainment options, music selection (prelude, processional, interlude, recessional, postlude), floral décor, favours (fans, parasols etc.), alter structure & backdrop, accents, DIY elements, etc.
- Assist with cocktail/reception seating & table arrangements, music and entertainment options, music selection (bridal party entrance, first dance, parental dances etc.), all food & beverage selections, wedding cake/alternative options, tablescape (glassware, cutlery, linens, charger plates, flatware etc.), floral décor, centrepieces, structures & backdrops, stationery (menu cards, escort cards, table numbers etc.), accents, ceiling and wall treatments, furniture pieces, props, DIY elements, etc.
- Creation of a “Destination Wedding Planning Timeline” for clients with monthly deadlines
- Creation of a “Wedding Day Timeline” for guests, wedding party and couple
- Creation of a “Wedding Day Master Itinerary” for all vendors and service providers
This package is best suited for couples looking for travel planning and wedding planning services before arriving at the destination. The resort’s on-site wedding coordinator will take over directly upon the couple’s arrival.
Tier II FEES: The size and complexity (the full logistics) of the wedding will determine the fee of this package.
With more information provided, a customized fee quote will be prepared after an initial consultation.
My vow is always to be upfront and honest with you about fees. I do not like hidden costs, so neither should you!
Tier III Package
DESTINATION WEDDING GROUP TRAVEL PLANNING SERVICES and ON-SITE WEDDING PLANNING SERVICES
Tier III includes all services in Tier I and Tier II packages, plus:
Services include, but are not limited to:
- Assist with the assembly and coordination of the welcome letter and gift/bag distribution
- Personal group welcome at the airport or upon arrival to accommodations
- Assist in ensuring a smooth wedding group check-in
- Ongoing check-ins to ensure clients satisfaction and answer questions
- Manage any unexpected situation/emergency that may arise on behalf of the group
- Provide the group with suggestions of local restaurants, attractions, things to do and see
- If venue storage is available before the wedding day, drop off the client’s personal and DIY venue décor
- For client pre-arranged special events (activities/excursions/tours) – Meet with respective venues and suppliers to review and finalize the special events requirements before the scheduled date of the event
- Oversee and supervise all special events arranged by the clients (tours, excursions, meals etc.)
- Arrange and schedule a meeting with clients and on-site wedding coordinator to do a walk-through of venues, finalize wedding day details, final review of wedding day master itinerary and timelines
- Contact off-site vendors for re-cap of contractual agreement, delivery/pickup details, day of wedding master itinerary and day-of vendor attire requirements
- Arrange day passes for off-resort wedding guests, if applicable
- Complete on-site supervision of wedding day ceremony, cocktails and reception from beginning to end
- Personal management in orchestrating the set-up and timely flow throughout wedding day ceremony, cocktails and reception
- Provide ongoing direction to all wedding guests during ceremony, cocktails and reception
- Overlook, guide and assist all provided services and vendors (Officiant, MC, Music, Entertainment Photographer/Videographer, florist etc.) throughout the day, as needed
- Oversee all “Wedding Day Timelines/Itineraries” for clients, bridal party, guests and vendors
- Complimentary and complete access to a “Wedding Emergency Kit”
- Oversea payments of outstanding balances once services are rendered, if applicable
- Oversight and coordination of post-wedding collections (clients and vendors) from venues
- Reconfirm groups return flight statuses, and airport transfers pick up time prior to departure
This package is best suited for couples looking for travel planning and destination wedding planning services from start to finish, including the Destination Wedding Planner accompaniment to the destination.
Tier III FEES: The size and complexity (the full logistics) of the wedding will determine the fee of this package.
With more information provided, a customized fee quote will be prepared after an initial consultation. Please note that this package involves the fee plus travel and accommodations expenses for the Destination Wedding Planner.
My vow is always to be upfront and honest with you about fees. I do not like hidden costs, so neither should you!
Wedding Planners Institute of Canada
The Wedding Planners Institute of Canada (WPIC) is a leader in higher education for wedding professionals. They offer extremely comprehensive, respected, and internationally-acclaimed courses in Wedding Planning and Coordination, Wedding and Event Design, Destination Wedding Planning, and the Art & Execution of Styled Shoots. WPIC has more than 8500 alumni around the world.
As a Destination Wedding Planner and Wedding/Event Designer graduate from the Wedding Planners Institute of Canada, I was initially drawn to the Code of Ethics set forth by this Institute. WPIC Certified Wedding Planners are held to high standards of conduct to ensure professionalism at all times. It is essential to uphold honesty and integrity within any industry, which is very important to me.
WPIC Code of Ethics
- We do not accept kickbacks (money for referrals) from vendors. Vendors must know that the clients are the recipients of any discounts given.
- We treat each client fairly, and we will be honest and upfront in the representation of our clients.
- We uphold our ethics. We will not take or attempt to take clients from or discredit other vendors with gossip or slander.
- Every client will receive a detailed contract for Wedding Day Direction, Destination or Full Wedding Coordination Services.
- We will provide all services agreed upon in the contract that must be signed by both the client and Coordinator at the commencement of service.
- We believe in continuous education, networking and training within the Wedding Industry.
- Our pricing is upfront.
- We will make every effort to return calls and emails in a timely manner. (Within 24 hours).
- We always endeavour to benefit our clients and not ourselves. Vendors are suggested on merit, in the best interests of the client, not ourselves, or the vendor suggested.
- We can not guarantee your wedding will be perfect, but we can guarantee we will do everything within our power to make sure it is as close to perfection as it can be.